Job Title: Front of House Coordinator 

Location: Home working plus in-person meetings in Leith (North Edinburgh) and festival dates in Edinburgh

Fee:  £1400 per festival (starting August 2025) and £15-17 per hour for induction time, number of induction hours and rate to be negotiated based on experience (in April 2025)

Terms: Self-employed freelance. Anticipated 1 day per week during festival run-up plus event days – see below

Reporting to: Festival Coordinator and Board of Trustees. 

Responsible for: Festival participants, GOs, Security and Box Office Personnel, Merchandise and FOH, BFS Stewards 

Internal relationships: Festival Coordinator, Production and Site Coordinator, Press and Communications Coordinator, The Blues and Group Organisers, Festival Participants, The Board of Trustees (including the Treasurer)

External Relationships: Festival Stakeholders, Members of the public, Responsible Authorities, Operational Suppliers (First aid, Security, Box Office).

While this position will officially commence on the 1st of August for the Samhuinn 2025 festival, we would like to have the coordinator in post in order to shadow essential festival moments for Beltane 2025 as part of their training. 

For more details, please download the Job Description and Person Specification

Key Dates:

Essential dates for Beltane 2025; shadowing the current FOH Coordinator  (Other dates are negotiable between current Coordinator and trainee Coordinator depending on events experience and Beltane Fire Society knowledge and will be paid on an hourly basis.):

Either 13th April – Walkthrough 1 &/or  27th April – Walkthrough 2 

30th April  – Beltane Fire Festival 2025 

Essential Dates for Samhuinn are not yet organised but will include:

August – 

GO WEEKEND Meeting

Open meeting – Introduce yourself and recruit Stewards and FOH team members

October –

Walkthrough 1 

BUSK performance

Walkthrough 2 

31st October 2025 Samhuinn Fire Festival 2025 

November – 

1st November – Derig

A contractors debrief meeting

Application Process: 

1. Application closing date: 10th February 2025 12:00 noon

2. Interview date: To be arranged in March 2025

3. Intended Start Date: 1st April 2025

The contract will be from the 1st April 2025 until the 30th Nov 2025 inclusive with the intention that this will become a yearly rolling contract if both parties agree. This will include shadowing elements of the Beltane 2025 festival and committing to Samhuinn 2025 as FoH Coordinator. 

To Apply: 

Please submit:

• A CV outlining your relevant experience. 
• A cover letter of no more than 2 pages outlining:

• Your relevant skills and experience 
• Why this role appeals to you

• Please make the Email Subject “FOH Stewarding Coordinator Application”

Please send CV and covering letter to the Chair at chair@beltane.org by noon on 10th February 2025