Job Title: Production and Site Coordinator 

Location: Home working plus in-person meetings in Leith (North Edinburgh) and festival dates in Edinburgh

Fee: £1,732 –  per festival, freelance

Terms: Self-employed freelance. Anticipated 1 day per week during Festival run-ups plus event days – see below. This position will be for Samhuinn 2025, with the possibility of renewing for 2026 festivals (Beltane and Samhuinn) as an annually renewed contract.

Reporting to: Festival Coordinator and Board of Trustees. 

Responsible for: Build and Derig Volunteers, Festival participants GOs, Site Crew/Agency Workers

Internal relationships: Festival Coordinator, Press and Communications Coordinator, Front of House Coordinator, The Blues and Group Organisers, Festival Participants, The Board of Trustees (including the Treasurer)
External Relationships: Festival Stakeholders, Members of the public

For more details please see the job description

Key Dates:

Application closing date Sunday 6th April 12.00 noon

Interviews Mid April

This contract will be the 1st August 2025 until the 30th November 2025 inclusive, but key dates, including Calton Hill Shadowing (paid separately) are included below:

• 29th April 2025 – Beltane Build Day (potential shadowing/induction)
• 30th April 2025- Beltane Fire Festival 2025 (potentially shadowing)
• August 2025 – attendance at GO Weekend and Planning 
• Some Tuesday evenings in September and October
• 31st October – Samhuinn Fire Festival
• 1st November – Samhuinn Derig
• A contractors debrief meeting will be held in the first fortnight of November

Future Festivals – subject to contract renewal for 2026:

• Some Tuesday evenings in March and April
  29th April  – Beltane Build Day
• 30th April – Beltane Fire Festival
• 1st May – Beltane Derig
• A contractors debrief meeting will be held in the first fortnight of May

Application Process: 

1. Application closing date: Sunday 6th April 2025, 12 noon

2. Interview date: Mid April

3. Intended Start Date: 1st August 2025, but with some shadowing and handover around the Beltane Fire Festival at the end of April 2025. Exact dates and amount of handover to be negotiated based on existing skills and knowledge, this time will be paid at an hourly rate of £15 per hour.

To Apply: 

Please submit:

• A CV outlining your relevant experience. 
• A cover letter of no more than 2 pages outlining:
  • Your relevant skills and experience; 
  • Why this role appeals to you;
• Please make the Email Subject “Production and Site Coordinator Application”

Please send CV and covering letter to the Chair of the Beltane Fire Society chair@beltane.org before 12.00 noon on Sunday 6th April