As a charity, Beltane Fire Society (BFS) has to have a range of policies and guidance on all sorts of things. We’ve gathered together those that apply to you as a BFS volunteer or member here. Please read them and contact us if you have any questions.
Your role as a volunteer…
- The Beltane Fire Society Volunteer Handbook which includes our Code of Conduct and makes reference to the Volunteering Policy.
As a volunteer you will need to read and agree to the following documents (relevant to your voluntary role). Your Group Organiser will conduct a health and safety briefing in one of your first closed sessions and you will be asked to complete and submit a google form which demonstrates your understanding and adherence to the relevant volunteer agreements and health and safety agreement. All volunteers must complete the form in order to continue participation, and after doing so will be put forward for membership of the organization.
- FESTIVAL VOLUNTEER Festival Volunteer Agreement & Role Description, and Volunteer Health and Safety Agreement
- GROUP ORGANISER: Group Organiser Agreement & Role Description and GO/Court/Blue Health and Safety Agreement
- BLUE: Blue Volunteer Agreement & Role Description and GO/Court/Blue Health and Safety Agreement
- COURT: Court Volunteer Agreement & Role Description and GO/Court/Blue Health and Safety Agreement
- Those undertaking hazardous activities (involving fire and fuel handling) must also be made aware of the BFS Fire Performance Safety Guide and must attend an additional training/briefing specific to the groups use of Fire.
When there’s a problem…
From time to time where a problem has been identified, the board may ask individual volunteers to agree to be bound by the terms of a supplemental volunteer agreement. This might include specific conditions intended to modify and/or uphold behavioural standards with an intention for safeguarding all participants.
Some other key issues…
- Equality and diversity policy
- Bullying and harassment policy
- Safer Spaces Policy
- Protection of vulnerable adults and children policy (including guidance on family-friendly groups, projects and events)
- Data protection policy
- Social media and internet usage policy for BFS volunteers
- Beltonia Premises Rules and Instructions
Finances…
- Expenses policy
- Cash handling policy
- Equity of access policy
- The BFS board also work to policies and procedures on: financial authorisation; assets; budgets; reserves; risks; entitlements; and the role of trustees and finances.
Beltane Fire Society 