Announcing our AGM and inviting applications for 2021 Board Members

The Annual General Meeting (AGM) of Beltane Fire Society (BFS) has been scheduled to take place on the 24th January 2021 after having been delayed earlier in 2020.   All members of BFS are welcome – and you’re a member if you have volunteered at one of our festivals in the past three years.  

The Beltane Fire Society is a community of volunteers and a charity; and each year at our annual general meeting, we take stock of the year that’s passed and look ahead at the year to come, as well as voting in a new board of trustees to keep our society going.

The key details of the AGM are as follows:
What: The Annual General Meeting of the Beltane Fire Society
When: Sunday 24th January 2021, 1pm – 5pm
Where: Online via Google Hangouts (link will be shared closer to the time)

What’ll happen ahead of the AGM…
If you’d like to stand for election as a board member for the coming year, see details below and apply by 15th January; if you’d like to submit an item for discussion or vote at the AGM, see details below and send by 10th January; and if you want to designate someone to vote for you if you can’t come to the AGM yourself, see details below and let us know by 22th January.  We’ll share details of the agenda, those standing to be trustees and other key details a week before the AGM to our email lists and post in the BFS Updates Facebook group.

Want to stand to be a member of the BFS board? Apply…
The main item on the agenda is the election of the Board of Trustees/Board of Directors (the team that keeps the society running throughout the whole year).  If you would like to put yourself forward for election as a member of the Board at this year’s AGM, take a look at what the board does and the responsibilities of trustees, complete the BFS Board of Directors Application Form and send it to chair @ Beltane (dot) org by Friday 15th January. The applications will then be circulated via email to the membership by Sunday 17th January (one week before the AGM), and you’ll be invited to address the membership at the AGM before votes are cast.

Please note: candidates for the Board of Directors/Trustees should be available for the Board Handover Weekend on Saturday 30th and Sunday 31st January 2021.

Want an item to be discussed? Tell us…
If you have any items you would like to be raised for discussion or voting at this meeting, please email board @ beltane (dot) org. Any items to be raised for a membership vote should be submitted by Sunday 10th January, in order to be circulated to the membership for consideration and discussion.

Want to vote at the AGM but can’t make it?
If you are a member of our Society and would like to vote but will not be able to attend the AGM, you can choose a proxy (someone to vote on your behalf). In order for this to happen, please email chair @ Beltane (dot) org with your name and your proxy’s name before 5:00 pm on Friday 22nd January.  Your proxy can only vote on behalf of one person so please ensure that you don’t ask someone who is already a proxy for someone else. Your proxy cannot be running for election to the Board and must be present at the AGM to cast their votes.

Documents you might need
BFS Board of Directors Application Form (Word doc – available in other formats on request)
BFS Articles of Association
BFS Memorandum of Association
Key responsibilities for BFS trustees
A description of what our board does

If you have any questions, just get in touch at board @ beltane (dot) org – we’re looking forward to seeing you there!

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